Outdoor Ed /Greenraising Fundraising

Summary:

Coordinator oversees volunteers working on the wrapping paper/gift sale, which benefits Outdoor Education. Project is finished in November.  The vendor is changing to Greenraising for 2008, so this description is limited
Calendar of Responsibilities:

• August
• Get Greenrainsing samples for Opening Day Coffee
• Contact Greenraising Coordinator
• Determine any incentive prize plan
•  
• First Day of School
• Welcome table with samples
• Volunteer sign-up sheet for delivery of boxes to classrooms in November
• Staffed by co-chairs
• First Week of School
• Display samples in case in front of school if available (discuss with principal)
• Announce fundraiser in Pink Section
• Assemble Packets
• September 15th
• Distribute catalogs and order packets to classrooms
• Advertise sale on outside letter board
• Place order collection box in office
• First in series of weekly notices in Pink Section (purpose of fundraiser, dates, location on collection box, weekly prize drawings, etc.)
• September 15th - Octtober 6th
• Collect prepaid orders on a regular basis
• ORDERS MUST BE MAILED BY OCTOBER 20
• November
• Greenraising orders are delivered to NC School. Coordinate with secretary re:availablility for temporary storage and sorting of orders. Volunteers will deliver orders to classrooms
• Call delivery volunteers for sorting and delivery
• Delivery day: greet the truck and bring boxes in. Sort by grade and then classrooms, deliver to classrooms
• Announce final amount raised

Helpful Tools & Tips:

• When checking orders use a code for each teacher.
• Contact PTA treasurer to discuss hand over of checks.
• Don't give out refunds until the end (in the case of addition mistakes).
• Total orders in Excel; too easy to make mistakes on calculator.
• Use head roomparents to get the word our about orders.
• Make sure volunteer coupons are in the coupon book in June for the next year.
  

Questions? Email us at greenraising@nc-pta.org