VP4: Vice President - Fundraising

Board: Yes

Summary:

VP of Fundraising will oversee the following committees:

• Spirit Wear
• Spellathon
• Popcorn Sales
• Boxtops for Education
• Outdoor Ed Fundraising
• Holiday Store

Contact each of the Committee Chairpersons at the end of the prior school year to introduce yourself and explain the goals of the committee; communicate dates, expectations and budgets. Additionally, contact each committee chairperson 3-4 weeks prior to event (or at least quarterly for ongoing committees), in order to check in on needs for the following:

• Food for the event
• Additional volunteers
• Supplies
• Budget: budget dollar amounts and itemize bills
• Publicity:
• Pink Section: verbiage for write ups in the Pink Section
• Flyers: number and verbiage of flyers in backpack mail
• Communications Board: need for communication on the board in front of the school
• Event specific:
• Spellathon: Work with the PTA Board to determine how Spellathon funds will be targeted and communicate this to the Spellathon Committee Chairpersons at least 4 weeks prior to printing of spellathon materials (see Spellathon Notes)
• Holiday Store: Logistics of set-up - including janitorial help

Communications
Help write or give advice on any and all communications.
Communicate progress to the board on the committee needs and progress.
Calendar of Responsibilities:
Throughout the year:

• Spirit Wear: Sold throughout the year
• Boxtops: Collected throughout the year. See Boxtops job description for deadlines.
• Popcorn Sales: Conducted throughout the year on an ad-hoc basis.

September/October (early Fall)

• Outdoor Ed/Greenraising Sales: Sales take place early in the Fall (September) to help fund 5th Grade Outdoor Education. Distribution takes place late Fall.

December:

• Holiday Store: Usually early December

Helpful Tools & Tips:

• Most important tools used are e-mail and often follow up with a phone call.
• Need to be able react quickly and help manage people who are doing their job on a volunteer basis.
• Send reminders and thank you notes.
• Need to be aware of school calendar and stay on top of any changes.
• The ability to be very flexible is a necessity.
• Attend monthly Board and General Membership meetings and serve as a liaison between the Board and the VP of Fundraising committees.
  
  
  
  
• Questions? Email us at vp4@nc-pta.org